Purchasing
Purchasing software in Kuwait — from request to supplier payment
Order, receive, and match every supplier invoice to what actually arrived before you pay.
Invoices matched to receipts
An account per supplier
| Line | Qty |
|---|---|
| Ordered | 120 |
| Received | 96 |
| Pending | 24 |
Ordered, received and pending on one line.
Why one system
Purchasing software that never pays for goods that didn't arrive
Today
- You pay for goods that didn't fully arrive
- You don't know what was ordered vs received
- Supplier balances live in a separate book
With Cortex
- Invoices matched to receipts before payment
- Ordered, received and pending side by side
- A live account per supplier
Features
Purchasing features
| Field | Value |
|---|---|
| Terms | 30 days |
| Open POs | 3 |
| Balance | 4,850.000 |
Terms and purchase history on one card.
- Supplier cards with terms and history
- Supplier categories
- Statement per supplier
| PO | Status |
|---|---|
| #4401 | Open |
| #4398 | Received |
| #4392 | Invoiced |
Status of every PO at a glance.
- Issue POs before goods arrive
- Link a PO to a construction project
- Status of every PO: open, received, invoiced
| Item | Qty |
|---|---|
| Ordered | 120 |
| Received | 96 |
| Pending | 24 |
Stock updates when goods are received.
- Receive against the PO and stock updates
- Ordered, received and pending per PO
- Receipts into the right warehouse
| Line | KWD |
|---|---|
| Invoice | 5,200.000 |
| Receipt | 4,850.000 |
| Gap | 350.000 |
Match the invoice to the receipt before posting.
- Never pay for goods you didn't receive
- Supplier returns adjust stock and balance
- Supplier balances in your books
Purchasing built for Kuwait
Local and import suppliers
Cost in KWD with 3 decimals
Arabic and English documents
Pay suppliers by cheque or transfer
Reports
Purchasing reports
Purchases by supplier
| Supplier Y | 18,400.000 |
| Supplier Z | 9,120.000 |
Open orders not yet received
| Open | 7 |
| Value | 12,600.000 |
Supplier payables ageing
| Current | 8,200.000 |
| 30+ days | 3,150.000 |
Purchases by item
| Item A | 420 |
| Item B | 188 |
Works with
How Purchasing connects to other modules
Purchasing
Questions
Purchasing FAQ
What if the supplier invoices more than we received?
The invoice is matched to the receipt before posting, so the gap shows up instead of being paid.
Can we return goods to a supplier?
Yes, and the return adjusts stock and the supplier account automatically.
Can a PO be linked to a project?
Yes, with the Construction module.
Can you import my data from Excel or my current system?
Yes. We import items, customers, suppliers and balances during setup.
Can I set permissions per employee?
Yes, by role and branch.
Does it work on mobile?
Yes. Cortex is cloud-based and runs in the browser on computers, tablets and phones, with nothing to install.
Book a demo
See purchasing under control
01
A live Arabic demo for your business
02
A quote for your users and branches
03
A go-live plan in days, no commitment