Document management
Document management system in Kuwait — every company file in its place
Contracts, signed invoices, Civil IDs and job drawings stored on the record they belong to, and found by each person within their permissions.
Files on the record
They belong to
Permissions
Per folder
| Document | Type |
|---|---|
| Employment contract | |
| Civil ID copy | Image |
Contract and Civil ID on the profile.
Why one system
Document management that finds any file in seconds
Today
- Files scattered across email and WhatsApp
- Finding a signed invoice takes ages
- Sharing outside the company is unsafe
With Cortex
- One library with folders and tags
- The file sits on the invoice itself
- Signed share links
Features
Document management features
| Name | Folder |
|---|---|
| Signed INV-5521.pdf | Sales |
| Method statement.pdf | Projects |
Latest files across modules.
- Folders & tags: Folders and tags for every file
- Search: Fast search by name and tag
- One library: One library for all company files
Open the signed copy from the invoice.
- Invoices: Signed copies on invoices
- Employees: Contracts and Civil ID on employee profiles
- Work orders: Drawings and job cards on work orders
| Field | Value |
|---|---|
| File | Audit pack.pdf |
| Link | Signed |
Signed access to one document.
- Folder roles: Folder permissions by role
- Share links: Signed share links for outside parties
- Mobile: Technicians open files on mobile on site
Document management built for Kuwait
Files in Arabic and English
Civil ID on the employee profile
Staff and supplier contracts where they belong
Access by role
Reports
Document management reports
Documents by folder
| HR | 842 |
| Projects | 1,204 |
Documents by record
| Invoices | 318 |
| Employees | 264 |
Latest uploads
| Today | 14 |
| This week | 67 |
Active share links
| Active | 3 |
| Opened today | 1 |
Works with
How Document management connects to other modules
Document management
Questions
Document management FAQ
Can I control who sees each folder?
Yes, with permissions by role.
Can I share a file with an outside party?
Yes, with a signed share link.
Can a file sit on an invoice or employee profile?
Yes. The attachment stays on its record and also appears in the library.
Can you import my data from Excel or my current system?
Yes. We import items, customers, suppliers and balances during setup.
Can I set permissions per employee?
Yes, by role and branch.
Does it work on mobile?
Yes. Cortex is cloud-based and runs in the browser on computers, tablets and phones, with nothing to install.
Book a demo
See your archive organised
01
A live Arabic demo for your business
02
A quote for your users and branches
03
A go-live plan in days, no commitment